Turn Hours of Data Comparison into Seconds
Automated change detection for enterprise data.
SmartSync compares two enterprise datasets and automatically identifies new, changed, missing and unchanged records. Define the matching key, select any fields to ignore, and generate a clean, auditable delta output in seconds.
Two snapshots in. Meaningful changes out.
Runs entirely within your environment - no endpoints, credentials or external connectivity required.
Start with local files today. When you are ready to connect live systems, the same comparison logic carries forward into the wider Dynamic Data Flows platform.
Example POC: 8,937 records compared and classified in approximately 16 seconds. Performance varies by dataset size, file format and local environment.
- ✓ Compare spreadsheets, reports and system extracts
- ✓ Detect new, changed, missing and unchanged records
- ✓ Match records using simple or composite business keys
- ✓ Reduce false positives with user-defined null handling
- ✓ Produce repeatable, auditable comparison results
Built for Real-World Data Comparison Problems
SmartSync was created because enterprise teams often spend hours manually comparing large datasets to work out what changed, what is missing and what needs attention.
In a typical scenario, a team may need to compare two large project, resource, asset or operational datasets every week.
The existing process often involves manually reviewing spreadsheets containing thousands of records to identify new rows, updated values, missing information and exceptions requiring investigation.
SmartSync turns that manual comparison into a repeatable automated workflow with clear, auditable results.
Manual Comparison Is Slow, Error-Prone and Difficult to Audit
Many organisations still rely on spreadsheet formulas, visual checks and manual reconciliation to understand differences between datasets. This consumes specialist time, introduces inconsistency and makes it difficult to prove exactly what changed.
❌ Spreadsheet comparison
Teams compare exports manually using formulas, filters and visual inspection.
❌ Unclear changes
It can be difficult to separate meaningful changes from noise and formatting differences.
❌ Weak audit trail
Manual comparison processes are hard to repeat, evidence and defend later.
❌ Missed exceptions
Important changes, missing records or duplicate keys can be missed under pressure.
How SmartSync Works
SmartSync compares two datasets using business-defined matching rules and produces clear comparison outputs.
1. Provide two datasets
Compare a previous snapshot with a current snapshot.
2. Define matching keys
Match records using IDs, composite keys or custom business keys.
3. Detect changes
Identify new, changed, missing and unchanged records automatically.
4. Review and act
Use the results for review, validation, reporting or downstream automation.
Clear Delta Reporting
SmartSync highlights what changed and provides detailed comparison results for review.
Record Status
| Record | Result |
|---|---|
| Project 1001 | Changed |
| Project 1002 | Unchanged |
| Project 1003 | Missing |
| Project 1004 | New |
Field-Level Change Detail
| Field | Previous | Current |
|---|---|---|
| Status | Proposed | Approved |
| Owner | Smith | Jones |
| Budget | £10,000 | £12,500 |
Key Features
SmartSync is designed for repeatable enterprise comparison scenarios, not one-off manual checks.
🔑 Composite Key Support
Match records using one or more fields, such as Project + Resource, Project + Period, Asset + Location or Flight + Date + Destination.
⭕ User-Defined Null Values
Treat values such as N/A, NULL, Blank and Unknown as equivalent to reduce false positives.
⚠️ Duplicate Key Detection
Identify duplicate business keys and log warnings so data quality issues can be reviewed.
📋 Detailed Delta Reporting
See exactly which records and fields changed between snapshots.
⚙️ Comparison Rules Without Coding
Configure matching keys, ignored columns, null handling and output names without building custom comparison code.
🔁 Repeatable and Auditable
Run comparisons consistently and retain evidence of what changed and why it mattered.
Typical Use Cases
SmartSync can be used wherever teams need to compare structured datasets and identify meaningful change.
Planview
- Project snapshot comparison
- Resource reconciliation
- Financial validation
- Data migration verification
- Governance reporting
ServiceNow
- Asset comparisons
- CMDB validation
- Operational reporting
- Data quality checks
- Import set verification
Business Operations
- Spreadsheet comparisons
- Supplier data validation
- HR record reconciliation
- Inventory changes
- Compliance reviews
Migration, Governance and Automation Validation
SmartSync helps organisations prove that data has transferred correctly, identify unexpected changes and validate automation outputs before teams rely on them.
Data Migration Validation
Compare source and target extracts to identify missing records, changed values and unexpected differences after migration.
Governance Reporting
Create repeatable comparison outputs that support operational review, assurance and audit processes.
Automation Validation
Validate what has changed before downstream tools create, update or synchronise records in enterprise systems.
SmartSync Identifies Change. DDF Can Act on It.
Use SmartSync outputs within your existing processes, or connect them to FoliosFlow, ServiceFlow, JiraFlow or FlowBridge when governed automated execution is required.
Why Organisations Use SmartSync
Stop Comparing Enterprise Data Manually
See how SmartSync turns manual comparison and reconciliation into a fast, repeatable and auditable workflow - with no live-system connectivity required to get started.