Turn Hours of Data Comparison into Seconds
Automated change detection and data comparison for enterprise datasets.
SmartSync automatically identifies what has changed between two datasets, helping teams reduce manual effort, improve auditability and focus on the records that matter.
New. Changed. Missing. Unchanged. In seconds.
- ✓ Compare spreadsheets, reports and system extracts
- ✓ Detect new, changed, missing and unchanged records
- ✓ Match records using simple or composite business keys
- ✓ Reduce false positives with user-defined null handling
- ✓ Produce repeatable, auditable comparison results
Built for Real-World Data Comparison Problems
SmartSync was created because enterprise teams often spend hours manually comparing large datasets to work out what changed, what is missing and what needs attention.
In a typical scenario, a team may need to compare two large project, resource, asset or operational datasets every week.
The existing process often involves manually reviewing spreadsheets containing thousands of records to identify new rows, updated values, missing information and exceptions requiring investigation.
SmartSync turns that manual comparison into a repeatable automated workflow with clear, auditable results.
Manual Comparison Is Slow, Error-Prone and Difficult to Audit
Many organisations still rely on spreadsheet formulas, visual checks and manual reconciliation to understand differences between datasets.
❌ Spreadsheet comparison
Teams compare exports manually using formulas, filters and visual inspection.
❌ Unclear changes
It can be difficult to separate meaningful changes from noise and formatting differences.
❌ Weak audit trail
Manual comparison processes are hard to repeat, evidence and defend later.
❌ Missed exceptions
Important changes, missing records or duplicate keys can be missed under pressure.
How SmartSync Works
SmartSync compares two datasets using business-defined matching rules and produces clear comparison outputs.
1. Provide two datasets
Compare a previous snapshot with a current snapshot.
2. Define matching keys
Match records using IDs, composite keys or custom business keys.
3. Detect changes
Identify new, changed, missing and unchanged records automatically.
4. Review and act
Use the results for review, validation, reporting or downstream automation.
Clear Delta Reporting
SmartSync highlights what changed and provides detailed comparison results for review.
Record Status
| Record | Result |
|---|---|
| Project 1001 | Changed |
| Project 1002 | Unchanged |
| Project 1003 | Missing |
| Project 1004 | New |
Field-Level Change Detail
| Field | Previous | Current |
|---|---|---|
| Status | Proposed | Approved |
| Owner | Smith | Jones |
| Budget | £10,000 | £12,500 |
Key Features
SmartSync is designed for repeatable enterprise comparison scenarios, not one-off manual checks.
🔑 Composite Key Support
Match records using one or more fields, such as Project + Resource, Project + Period, Asset + Location or Flight + Date + Destination.
⭕ User-Defined Null Values
Treat values such as N/A, NULL, Blank and Unknown as equivalent to reduce false positives.
⚠️ Duplicate Key Detection
Identify duplicate business keys and log warnings so data quality issues can be reviewed.
📋 Detailed Delta Reporting
See exactly which records and fields changed between snapshots.
⚙️ Configuration Driven
Implement new comparison scenarios quickly using configuration rather than custom code.
🔁 Repeatable and Auditable
Run comparisons consistently and retain evidence of what changed and why it mattered.
Typical Use Cases
SmartSync can be used wherever teams need to compare structured datasets and identify meaningful change.
Planview
- Project snapshot comparison
- Resource reconciliation
- Financial validation
- Data migration verification
- Governance reporting
ServiceNow
- Asset comparisons
- CMDB validation
- Operational reporting
- Data quality checks
- Import set verification
Business Operations
- Spreadsheet comparisons
- Supplier data validation
- HR record reconciliation
- Inventory changes
- Compliance reviews
Migration, Governance and Automation Validation
SmartSync helps organisations prove that data has transferred correctly, identify unexpected changes and validate automation outputs before teams rely on them.
Data Migration Validation
Compare source and target extracts to identify missing records, changed values and unexpected differences after migration.
Governance Reporting
Create repeatable comparison outputs that support operational review, assurance and audit processes.
Automation Validation
Validate what has changed before downstream tools create, update or synchronise records in enterprise systems.
SmartSync Identifies Change. DDF Can Act on It.
SmartSync can operate as a comparison capability or as part of the wider Dynamic Data Flows automation platform.
Why Organisations Use SmartSync
Stop Comparing Enterprise Data Manually
See how SmartSync can reduce hours of manual comparison and reconciliation effort into a fast, repeatable and auditable workflow.